University of Colorado Anschutz Medical Campus

University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Office of Medical Education – Office of Student Life

Job Title: HOPE Events Coordinator

This is a Temporary position limited to no more than 9-months.

Job Summary:

Jobs in this career family support students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program or traditional academic unit. Functions include student counseling, career guidance, residence life, multicultural affairs, support of student activities and organizations, recreation services and intramural athletics administration.

Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.

At the entry level, duties are limited in scope and are performed with guidance and direction from the Manager of Student Affairs & Events and are performed in a training and Development capacity.

Key Responsibilities:

Student Events Support – 25%

* In collaboration with the Manager of the HOPE department this position is responsible for the successful execution of program events such as the Youth Summit, Unity Mixer, New Faculty Welcome, and HOPEcoming and others.

* Position manages reservations and collaborates with other departments such as facilities, etc. for event preparation.

* Position handles catering, technology setup, and materials preparation

* Position proofreads and edits letters, ads, invitations, web content, etc. for accuracy.

* Sends out advertisements and invitations, keeping track of RSVPs if needed.

* Print programs, signage, etc. and gather supplies for events.

* Position will have to utilize strong time management skills to balance multiple projects throughout the year that coincide and decide on priorities in daily tasks.

* Draft Official Function Forms for event expenses.

* Prepare expense reports for event and office purchases.

* Compiles feedback and prepares post-event reports.

* Provides event support for student interest group events such as reserving rooms and supporting financial needs in compliance with university and departmental policy

HOPE Newsletter and Social Media – 15%

* Create and send weekly newsletter that shares important information with the SOM student body.

* Create Monthly newsletter that shares important information with the SOM community partners.

* Compile advertisements, documents, and notices for student interest groups and all of SOM.

* Organize newsletter by removing old content and maintaining its format.

* Put out calls for contents to student interest groups

* Gather, organize and advertise all upcoming events and community engagement opportunities

* Creates and organizes content for HOPE social media platforms

HOPE Departmental Support – 20%

* Maintains student interest group leadership, contact information and bylaws and keeps historical data

* First point of contact for student interest groups

* Position is responsible for tracking and processing purchases for SIDE, Student Interest Groups, and other approved student needs

* Decides whether specific expense requests are sensitive and what additional level of review may be required for this (involves interpretation of policy as well as judgment).

* Prepare agendas, take meeting minutes, and distribute follow-up action items for HOPE committees and working groups.

Conference and Travel Support – 10%

* Gathers and maintains prospective students’ information (collected from recruitment events)

* Creates and manages email campaign to prospective students

* Completes conference registration

* Coordinates with UME and GME to organize student and faculty volunteers for recruitment events

* Provides logistical support for conference attendees

Community Engagement – 15%

* Manages HOPE shared inbox

* Maintain databases for contacts, volunteers, and community partners.

* Assist in coordinating outreach efforts to increase awareness surrounding health opportunities at CUSOM

* Represent HOPE at campus and community events, fairs, and information sessions

Associate Dean, Director and General Office Support – 15%

* Provide staff support for the Associate Dean of HOPE, Director of HOPE initiatives for Undergraduate Medical Education, Director of HOPE initiatives for Graduate Medical Education, Manager of HOPE and the overall office.

* Incumbent is primary point of contact for all visitors to the HOPE office and is responsible for providing positive customer service to all visitors.

* Serves as the first point of contact for students seeking assistance, and the incumbent will complete referrals and/or arrange appointments as appropriate.

* Serves as the primary point of contact for all phone calls to the HOPE Office and is responsible for answering the phone on remote work days during normal business hours

* Other duties as assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

This role is an exciting opportunity for someone who wants to make a meaningful impact on the student experience at the School of Medicine while growing professionally in student services, event coordination, and community engagement. As the HOPE Events Coordinator, you will be at the center of creating programs that shape students’ sense of belonging, well-being, and connection-from high-energy events like the Youth Summit and HOPEcoming to newsletters and communications that keep the SOM community informed and engaged. Because this position supports both students and key leadership, you’ll gain valuable exposure to the inner workings of medical education, student life, and diversity-focused initiatives, all while developing skills in project management, communication, and student support. With a hybrid schedule and a collaborative team environment, this is a great chance to build a strong foundation in higher education and student affairs.

The work you do will be vital in ensuring the smooth operation of HOPE programs and the Office of Student Life. You’ll help manage major events, support dozens of student interest groups, coordinate communication efforts, and serve as the welcoming face of the HOPE office, which directly contribute to creating an inclusive, supportive environment for SOM students. Whether you’re coordinating conference travel, preparing social media content, or assisting with community outreach, your contributions will strengthen partnerships across the campus and the broader community. This is a dynamic, hands-on role that lets you see the impact of your work every day while supporting the next generation of health professionals.

Qualifications:

Minimum Qualifications:

Entry:

* A bachelor’s degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution.

Intermediate:

* One (1) year of professional level experience in a related role.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Entry:

* Experience providing logistical support for events, meetings, retreats, special programs, etc.

* Experience handling multiple phone lines, routing calls, answering questions, and providing information.

Intermediate:

* Experience providing logistical support for events, meetings, retreats, special programs, etc.

* Experience handling multiple phone lines, routing calls, answering questions, and providing information.

* Experience working with individuals from varied backgrounds.

Knowledge, Skills and Abilities:

* Proficiency in Microsoft Office, including Excel, Access, Word, Outlook, and PowerPoint

* Ability to communicate effectively, both in writing and orally.

* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

* Outstanding customer service skills.

* Excellent organization and time management skills.

* Attention to detail and the ability to verify the accuracy of your work.

* Ability to prioritize and multi-task.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Jenn Smith, …@cuanschutz.edu

Screening of Applications Begins:

This position will remain open until filled. Applications will be reviewed as they are received, and candidates may be contacted for interviews throughout the posting period. Upon candidate selection, the posting will be closed, and no further applications will be accepted.

Anticipated Pay Range:

Thehiring range for this position has been established at:

$21.64 to $29.95 / hour.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits.

Entry: $21.64 – $27.53/hour

Intermediate: $23.55 – $29.95/hour

Equal
Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at …@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category

: Professional Support Services

Primary Location

: Aurora Department: U0001 — Anschutz Med Campus or Denver – 20038 – SOM-DEAN EO UME

Schedule

: Part-time

Posting Date

: Feb 27, 2026

Unposting Date

: Ongoing Posting Contact Name: Jenn Smith Posting Contact Email: …@cuanschutz.edu Position Number: 00845583

Tagged as: management

Source:

Temporary HOPE Events Coordinator Part TimeNEW