Program Assistant Part Time
Company Description
GlamourGals Foundation, Inc. is a 501(c)(3) nonprofit organization dedicated to inspiring and organizing teens to provide companionship and complementary beauty makeovers to women residing in senior homes. With approximately 150 chapters across high schools and colleges nationwide, GlamourGals empowers teens to take on leadership roles while addressing elder isolation. The organization supports its volunteers with cosmetic supplies, training, and resources to ensure the success and sustainability of each chapter. GlamourGals also recognizes volunteers’ efforts with scholarships, leadership awards, and recommendation letters. The organization’s impactful work has been featured on platforms like The Oprah Winfrey Show and in prominent publications such as Seventeen and Glamour magazines.
Position Summary
The Program Assistant provides essential program support in the NYC office. This part-time, in-person role is perfect for someone organized, reliable, and passionate about youth, community service, and improving the lives of older adults. You will report to the Program Associate.
Key Responsibilities
Program & Chapter Support
- Serve as a proactive support contact for volunteer chapters, helping troubleshoot issues, answer questions, and guide them through processes.
- Assist with onboarding, maintaining chapter records, and ensuring chapters receive timely communication and resources.
- Manage mailings to chapters, including shipping program materials, starter kits, and items from the GlamourGals Website.
Operations, Inventory & Fulfillment
- Use ClickUp (project management tool) to support workflow organization, task tracking, and program operations.
- Help implement and maintain ClickUp systems for inventory management, fulfillment tracking, and workflow automation.
- Prepare, package, and track shipments for chapters, events, and internal program needs.
Research & Program Development Support
- Conduct research for program initiatives
- Gather information needed to support grants, partnerships, or new program opportunities.
General Administrative & Office Support
- Handle data entry, organize supplies, file documents, and support day-to-day office tasks.
- Assist staff with special projects, event prep, and program implementation as needed.
Skills & Qualifications
- Tech-savvy, with the ability to quickly learn tools like ClickUp, Google Workspace, and other software used for communication, tracking, and workflows.
- Proactive problem-solver who takes initiative to troubleshoot chapter issues and keep programs running smoothly.
- Strong organizational skills with the ability to manage shipping, inventory, and multiple moving pieces at once.
- Clear, friendly communicator comfortable supporting teens, educators, volunteers, and partners.
- Detail-oriented and reliable, especially for tracking materials, fulfillment, and program tasks.
- Research-comfortable (e.g., identifying Title I schools, gathering program data).
- No college degree required.
Schedule & Work Environment
- Part-time: 15–25 hours per week (customizable).
- Fully in-person at the GlamourGals NYC office.
- Occasional evening or weekend event support may be requested.
Compensation
- Hourly rate: $17/hour
GlamourGals is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status.
We strongly encourage applicants from all backgrounds to apply — because at GlamourGals, every voice matters.
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