FRONT DESK ASSISTANT Part Time
The Management Trust
Position Title: Front Desk Assistant (Onsite – Part-Time)
Location: Aurora, CO at Southshore
Reporting To: General Manager
Status: Non-Exempt, Part -Time
Salary: $20.00 -23.00/Hourly DOE
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Front Desk Ambassador is responsible for maintaining a high level of customer service and integrity for homeowners and the association by monitoring access to the building, handling secure information, and maintaining privacy for residents. A primary focus is to ensure all property rules are followed regarding visitors, vendors, parking enforcement, and unit access.
JOB DUTIES AND RESPONSIBILITIES:
• Maintain a professional demeanor with all who encounter the community.
• Greet residents entering the community clubhouse and assist in the check-in process.
• Answer incoming phone calls, handle requests or escalate if needed.
• Assist in the setting up of private rentals and HOA events.
• Process resident requests in our management software.
• Partner with management to coordinate front desk coverage in emergency situations and when resident concerns/needs are escalated.
• Manage pool, gate and mailbox key inventory/distribution.
• Ensure our Confidentiality & Non-Disclosure Agreement policy is always followed; this includes maintaining confidentiality in all conversations with residents.
• Maintain the safety of residents, guests, and community property by ensuring non-association approved individuals are not allowed access to off-limits areas, including, but not limited to roof, equipment rooms, maintenance/supply closets, and office and security room.
• Perform hourly security rounds to visually inspect all entry points, ensure all lights in entry points are functioning, and note any suspicious activity; this includes potential or actual safety hazards, as well as regularly monitoring the community’s security camera system
• Report unsafe conditions and/or injuries on the property (whether an employee, resident, guest, vendor, etc.) and complete an incident report; contact emergency services as needed
• Understand and enforce community policies regarding all aspects of compliance.
• Other duties and special projects as assigned.
QUALIFICATIONS:
• 3-5 years’ experience in reception and customer service a must
• High School Diploma (or equivalent)
• Conflict resolution skills
• Ability to meet deadlines and address time-sensitive issues
• Superior multi-tasking skills
• Excellent written and verbal communication
• Ability to provide high-level customer service with astute attention to detail and organization
• Must be a team player
• Ability to manage workflow amid shifting priorities
• Adaptable and dependable with a solid attendance record
• Professional and respectful demeanor with all internal and external customers at all times
ESSENTIAL FUNCTIONS:
• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary for periods of time
SUPERVISES OTHERS? IF SO, LIST:
• None
SCHEDULE & TRAVEL:
• Shift will vary from AM or PM, days of the week will depend on business needs. Must be available on weekends.
The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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