Administrative Specialist Part Time
Summary The incumbent has the responsibility for coordinating Geriatric Primary Care, Geriatric Specialty Care, Home Based Primary Care (HBPC) at the main facility and community based outpatient clinics (CBOC), serving approximately 43,000 veterans at the main facility and Scott, Fort Knox, Grayson ,and New Albany CBOC HealthCare Centers. Responsibilities Duties Include, but may not be limited to the following: Is keenly aware of public relation functions and information for all matters involving the Geriatric Clinic. Attends Service Organization meetings to provide information regarding the programs available to Veterans. Promotes and ensures all customer service relationships are handled in a positive manner. Assists in overseeing a variety of activities such as credentialing of health care providers and registration of residents to ensure providers are licensed, privileged and have appropriate computer access according to regulatory requirements; reviews medical records containing medical/clinical evaluations and services to ensure proper recording of incidents of care; inspects facilities and supplies to ascertain proper ratio of health care providers to patients. Prepares comprehensive reports for submission to appropriate officials. Attends meetings and conferences as a participant in discussions regarding findings. Performs trend analysis and utilization analysis and directs program development, adjustment, or implementation based on analysis. Performs problem analysis on utilization reports and cost trend data, and identifies strategies to improve provider access, reduce administrative workload for beneficiaries, and improve the cost effectiveness of the assigned sections. Combining both professional, economic principles and automation capabilities, performs operational and statistical analysis. Maintains confidentiality of patient and provider information and ensures protection of patient and provider privacy. Adheres to all HIPAA regulations. Makes use of all available information to present ideas and concepts in a clear, concise manner. Plans, organizes, and conducts briefings and meetings pertaining to changes to existing programs, program development, implementation and progress. Provides data analysis of program issues and trends and makes recommendation based on the analysis. Attends meetings as a representative of the service when necessary. The incumbent must have the skills to effectively communicate both orally and in writing to elicit cooperation from individuals and groups from a wide variety of education, professional, social levels and from various cultural backgrounds. Federal manuals, standards, local policies and procedures provide broad guidance. While some of the guidelines are specific, many are not, and the incumbent is expected to use independent judgment in pursuing necessary courses of action to achieve desired results .Incumbent exercises independent judgment and interpretation when applying and adapting guidelines such as VHA regulations or policies to specific problems for which the guidelines are not clearly applicable. Translates and incorporates professional standards of practice, mission statements and policies related to health care administration into operational management. The incumbent resolves problems and completes managed care related projects using a variety of techniques to collect, analyze and monitor data in order to evaluate the utilization and delivery of managed care services. Serves as a specialist in analyzing, evaluating and advising on health care delivery systems. Advises and makes recommendations to management on managed care activities in order to improve VA’s ability to accomplish its mission in a more efficient and effective manner. The effective management of managed care programs will maximize the utilization of government health care facilities. Work Schedule: Monday-Friday 0800-1630 Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Specialist/PD402740 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and Communicate effectively orally and in writing. Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA’s) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have obtained a master’s or equivalent graduate degree, 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B or J.D., if related. . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education or academic achievement. You will be rated on the following Competencies for this position: Communication Computer Skills Self-Management Strategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is performed mainly in a sedentary manner; however, walking, standing, reaching, bending, and pulling is required. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Source: Jobs2Careers - Jobs & Careers
