Administrative Assistant / Entry Level – Remote Part Time
About the job Administrative Assistant / Entry Level – Remote
Position Summary
We are seeking a part-time Administrative Assistant to support various operational and programmatic departments and centers in the Daniels College of Business in addition to academic departments when Assistants to the Chairs are out of the office. This is a benefited part-time position (20 hours per week) and will report to the Associate Dean of Finance and Business Operations in the Deans Office. The ideal candidate will have higher qualifications than the requirements state but perhaps have a desire to scale back for better work-life balance. The candidate will have the flexibility to set their work schedule and potentially work one to two days remote.
Essential Functions
- Perform general office support including ordering office supplies, maintaining breakroom, arranging parking for visitors, scheduling meetings, coordinating visits, and assisting the Executive Assistant to the Dean as needed.
- Perform light bookkeeping duties including paying invoices, processing expense reports, entering contracts and purchase requisitions, processing journal entries and generating budget reports for department Directors.
- Provide backup support to Assistants to the Chairs in academic departments which includes but is not limited to assisting faculty with course management and academic material, assisting department chair or director in coordinating visits, events, meetings and preparing meeting minutes, correspondence and other duties as needed to maintain smooth operation of the department.
- Assist with organization, set up and take down of office functions and special events as necessary.
Knowledge, Skills, and Abilities
- Thorough knowledge of Microsoft Excel, Word and Outlook
- Ability to communicate effectively both verbally and in writing
- Ability to complete tasks promptly and accurately with limited direction
- Ability to interact with faculty, staff and students and communicate effectively and sensitively
- Ability to problem solve
- Ability to do basic math and accounting and have general understanding of finance and budget reports
- Ability to read and interpret documents such as procedure manuals, reports and other pertinent information
- Ability to prioritize and multi-task
- Ability to be adaptable and flexible
- Ability to develop and maintain strong working relationships
Required Qualifications
- High school diploma
- Two years administrative experience in an office setting
Preferred Qualifications
- Bachelors Degree
- 3 years work experience in office support role within a university setting. Experience in technical writing, graphic design, marketing, and project management.
- Outstanding business, professional, and/or academic/technical writing skills preferred. Knowledge of University policies and procedures
Working Environment
1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.
Physical Activities
1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
Benefits:
We offer excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass.
Please include the following documents with your application:
1. Resume
2. Cover Letter
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