Volt has partnered with a leading manufacturer in Tustin to help identify a Part Time Receptionist / Administrator that is a professional and reliable, take charge point person sought out by internal and external customers for assistance with their inquiries, orders, and projects. This is a temporary role expected to last 4 months. Hours are M-F from 10am 2pm. Pay is up to $17/hr and starts ASAP.
Role and Responsibilities
Ensure incoming calls and visitors are handled swiftly and efficiently.
Coordinate with administrative team to ensure breaks are covered.
Frequently check messages and emails; return calls and emails quickly.
Screen callers and walk-ins to reduce unnecessary interruptions to productivity.
Manage hospitality for the entire building.
Inventory and stock all office supplies on a regular basis
Coordinate with housekeeping to ensure supplies are stocked and common areas are clean.
Welcome guests and ensure their needs are met.
Maintain multiple conference room calendars.
Work diligently with customers the collect receivables in a professional and courteous manner.
Become an expert in required modules in Epicor.
Work with inventory to provide lead times for customer quotes.
Create sales orders and invoices for customer parts orders.
Work with purchasing to process drop shipments.
Assist customers with order confirmations, updates, and tracking information.
Become a skilled and dependable assistant to operations, administration and accounting.
Train on new tasks and assist with projects as needed.
Back up other departments during busy periods.
Become a viable candidate for higher positions within the company.
Qualifications and Education Requirements
Intelligent, efficient, with good analytical skills
Personable and outgoing with a professional appearance
Punctual and organized with great attention to detail
Flexible, calm under pressure, and open to constructive criticism and ideas
Team player with an outstanding work ethic
Proactive and follows through on commitments
To apply, submit resume today. Volt is an Equal Opportunity Employer.